Business security online is every bit as important as the physical security of your building, as there are thousands of minefields in terms of data compliance. Protecting the sensitive customer information that you capture, store and leverage requires a proactive and aggressive approach that includes a comprehensive IT security policy, protection for your online forms, and a layered approach to security. Here are four tips for business security from the experts at Data Magic.
1. Determine How Your Data is Handled and Protected
Understanding the type of data that is being handled sounds like a relatively easy task until you begin unpacking all of the places where data is stored within your organization. Most businesses discover that they have pockets of customer information — even financial or health-related details — that are stored or utilized from separate systems. Tying together all of these disparate systems can create an extensive network that breeds complexity, especially as new platforms are being introduced to the organization. At all times, you should know what type of data is being stored, exactly where it’s being kept and who has access to the data. When team members change jobs or when people leave the organization, it’s crucial that you review their data access and clear out old login information as these are serious security risks for your business. Experts say that a lack of clarity into your business data is one of the biggest mistakes that organizations make when it comes to levels of security.
2. Develop an IT Security Policy
Developing an IT security policy requires a firm understanding of the type of information that you’re getting from your customers, and defining precisely what you plan to do with that data. Formal IT security policies often include these key elements:
The goal of any IT security policy is to balance the needs for security against the rights of users as they attempt to access the information.
3. Protect Data Collected on the Internet
Any form that collects data on the internet must be secure, whether it’s created by your organization or by some third party. Even though your organization may not have created the form that’s collecting the information, if it’s stored on behalf of your business, you can be liable for any breaches or data usage that is not following data security requirements. Organizations are required to inform users that their information is being captured and stored — as well as telling customers how this information will be used in the future.
4. Implement Layers of Security
Protecting your organization requires creating a layered approach to security that can help mitigate today’s sophisticated cyber attacks without breaking the budget of small to mid-sized businesses. Next-generation firewalls are the base layer upon which many enterprises build their security, as these firewalls include gateway protection, content filtering, anti-spam and anti-virus protection and more. Email security helps filter out messages that may be harmful, while cloud or network sandboxing services pop suspected content into a secure location until it’s cleared for delivery. Endpoint protection is becoming more prevalent (and necessary) with the introduction of a variety of new mobile devices into the workplace.
Though each of these four recommendations will help your business enhance security, training and ongoing compliance reporting are crucial to the continuing protection of your business. At Data Magic, our security professionals understand the impact that these changes can have to your business, and how to balance the needs of the business users with the implementation of enhanced security. Contact us today at 469-635-5500 or fill out our quick online form for more information.