Technological downtime can make or break a law firm. Even an hour of downtime can cost a small or medium firm as much as $250,000.
Unfortunately, Murphy’s Law has been known to apply in legal cases, meaning if there is an opportunity for things to go wrong they will. It is important that your firm has a dedicated professional, our team of professionals, either inside or outside the firm that can honor your firm’s confidentiality and keep potential problems at bay and/or under control. Some potential issues include
Case Management Issues
Filing is most efficient when stored electronically. They manage related documents, billing, and customer relationships
Reputation is everything for a law firm, and that extends to the attorneys and other staff at the firm. Still, even with so much on the line, the American Bar Association found that as many as a quarter of firms did not have security policies in place. Nothing puts a damper on a firm’s reputation, or even on specific lawyers than a security breach,
Compliance Issues and Software Integration
Various industries and professions have their own set of confidentiality agreements, that any legal team that works with the company needs to follow in order to protect clients, consumers, and any others involved. Some of these include Health Insurance Portability and Accountability (HIPAA), the Gramm-Leach-Billey Act of 1999 (GLB) and the Sarbanes-Oxley Act (SOX). Following these privacy acts means that legal professionals are prevented from disclosing information. The same discretion needs to translate to technology compliance.It is necessary to have software in place that can handle this responsibility, and see to it that attorneys and anyone else with access can run any necessary software correctly and efficiently without violating compliance standards.
Internal Collaboration is an issue that needs constant monitoring due to the way social media quickly evolves. It is common for attorneys to use the internet for communication, however, it is less common for them to communicate internally about a case, which would make their casework more efficient. The right social media integration can help improve communication and make casework more thorough and efficient. Salesforce, customer relationship management solutions are a common tool used by attorneys and their firms in order to produce better results for clients.
Proactive and Regular Maintenance at a fixed can cost can help with all these issues by applying the knowledge to give your firm or business the right IT infrastructure that will support your needs. That means that attorneys and other employees will receive the training they need to serve your clients confidently and safely. if you have an existing system in place, we can analyze what you have been doing so that any necessary changes can be quickly set in motion.
While we at the Data Magic Computer Services manage your system remotely, we are still there remotely to answer questions remotely that will improve customer relations and overall productivity. To learn more about how Data Magic Computer Services can help your firm contact us today.